Happy New Year

Constitution for HSMBA 2009
  1. Title
    The Association shall be called the Herefordshire Short Mat Bowling Association (HSMBA).

  2. Objectives
    a) To promote, develop and regulate the game of Short Mat Bowling in the best interest of its members.
    b) To conduct, control and monitor all leagues and open competitions carried out by the Association or its members.
    c) To promote the image of the Association generally and to arrange representative matches with other Associations or Leagues.
    c) The Association shall recognise the English Short Mat Bowling Association (ESMBA) as the governing body of the sport.

  3. Membership
    a) Membership shall be open to any club that the Executive Committee considers to be of club status and is capable of sustaining its commitment to the Association and conducting its affairs in an honest and sporting manner.
    b) People of all ages, both sexes, regardless of disability, upon receipt of a correctly completed registration form and application fee shall be eligible for membership of the Association and League.
    c) Individual members of the Association must register with the Association via one club only and conduct themselves properly at all times, and must not cause any disrepute to fall on the Association or any of its member clubs.
    d) The Association may elect individual honorary or life members in recognition of their services to the Short Mat Game.
    e) Any club or individual eligible to apply for membership of the Association must have paid all outstanding fees, subscriptions, levies, fines and other payments to any other Short Mat Association.
    f) Membership shall be open to clubs or players in adjacent counties, subject to Rule 3e of the ESMBA Rules and Constitution.
    g) All Clubs must have Public Liability Insurance in place; this is a requirement of being a member of the Association.
    h) Players wishing to transfer from one Club to another during the year may apply to do so.  The ‘gaining’ club must notify the County Secretary in writing at least 14 days before transfer.  The County Secretary will check with the ‘losing’ club to ensure that there are no outstanding issues that might affect the transfer and confirm to the ‘gaining’ club that the transfer may take place.  No additional fee is required.
    i) In the league a player may only play for the club with which he/she is ESMBA/HSMBA registered.

  4. Fees and Subscriptions
    a) Each member club shall pay a yearly subscription and/or league fee to the Association, which shall be fixed at the Annual General Meeting, which must be paid on or before the due date.
    b) Each individual member shall pay a yearly registration fee as set by the Association and/or the ESMBA.
    c) New players registered after 30 November will be excluded from all ESMBA National Championships in that particular season.

  5. Administration
    a) The Committee shall have a maximum of 12 to include a President, Chairman, Vice Chairman, Honorary Secretary, Honorary Treasurer, Membership Secretary, League Secretary, Competition Secretary, Press Officer and Captain(s) of the County Team(s) and all members of the Committee to be elected annually at the Annual General Meeting.If insufficient nominations have been received then proposals will be accepted from the floor of the meeting, as per Club voting rights.
    b) The affairs of the Association to be conducted by a Management Committee of not less than eight.   Committee members shall act in the best interests of the Association and not as club representatives.
    c) All the Association Officers will stand down at the end of their period of office, which will be for twelve months, but may seek re-election, together with other nominees for Committee - duly proposed and seconded.
    d) The Management Committee shall have the power to set up any special sub-committees to deal with any specific matter.

  6. Changes to the Management Committee or Officers
    The Management Committee shall be empowered to:
    a) Fill any vacancy arising during the year.
    b) Increase the number of officers in the Association, as it deems appropriate.

  7. General Rules(meetings)
    a) A quorum shall consist of not less than 50% of the Committee.
    b) Each member present shall be entitled to one vote.  When necessary the Chairman of each meeting shall have the casting vote.
    c) The Committee shall have the power to submit notices of motion and make recommendations to the Annual General Meeting.
    d) The Management and/or Sub-Committee shall meet as often as the business of the Association requires and both the Secretary and Chairman shall be empowered to call and attend such meetings.
    e) A register of attendance shall be kept by the Secretary and submitted for scrutiny at every Annual General Meeting.

  8. Annual and other General Meetings
    a) An Annual General Meeting shall be held no later than June 14 of each year, and at least eight weeks notice shall be given by the Hon. Secretary.  Notices of motion and nominations for office may be submitted by any fully paid up member of the Association in writing to the Hon. Secretary not later than four weeks before the AGM.
    b) The Annual General Meeting shall be open to all members, but each club shall send one representative to vote on behalf of that Club.  Special and/or other General Meetings shall be conducted on the same voting ratio.
    c) To elect an independent examiner to verify the year’s accounts.
    d) General meetings may be called by the Management Committee or on the request of at least four clubs.  The notices calling for such a meeting shall specify the purpose for which it is called and no other business shall be transacted at the meeting.
    e) No quorum is necessary for the AGM, as the business of the Association must proceed.

  9. Secretary and Treasurer
    a) The Hon. Secretary shall be responsible for keeping a record of the business transacted at all meetings.  At the Annual General Meeting the Hon. Secretary shall report on the proceedings since the previous AGM.
    b) The Treasurer shall submit at the AGM a financial statement, duly audited, for the financial year ending no later than 30 April.
    An independent examiner shall be appointed for the following year at the AGM.
    c) The accounts and balance sheet presented at the AGM shall be certified by the independent examiner appointed at the previous AGM.

  10. Disciplinary and Appeals Procedure.
    Disciplinary and appeals procedures shall be conducted as per those set out by the ESMBA in their information pack.

  11. Severance of Membership
    The Management Committee shall be empowered to suspend or determine the membership of any club or individual member.

  12. Conditions of Play
    The laws of the game governing short mat bowling shall apply to all games with the exception of such variations that are approved by the National Association.  For the purpose of internal club competitions clubs may make such regulations as are deemed necessary.

  13. Alterations of the Rules
    a) The Management Committee shall be empowered to amend or add to the Constitution or Rules of the Association as deemed necessary for the good of the Association.   Any such changes shall not be put into effect until ratification by EGM/AGM.
    b) Extraordinary General Meetings shall be empowered to amend or add to the Constitution or Rules of the Association provided that all clubs have been given prior notice of the meeting. 

    Any motions being put forward to amend the HSMBA League Rules and Conditions of Play must be submitted to the Honorary Secretary at least 28 days prior to the AGM.

 

 

 

 

 

 

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